Dear Northwood Families,
Welcome to the Northwood family! The beginning of a new school year brings anticipation, excitement, and many challenges. We, the staff of Northwood Elementary School, are excited for the challenges and are committed to providing a quality educational program for all children. However, we know one of the keys to a child’s success in school is the support and involvement of the family. We encourage you to be actively involved in our school.
information in this handbook will be helpful in explaining the procedures and
guidelines of our daily operations. Please read and discuss it with your child.
feel free to call us at any time. Your questions, suggestions, and expressed
concerns are important to the successful functioning of our students, staff,
and programs. We look forward to working together.
a.m. Doors open and children are permitted to enter the building
a.m. Buses begin to arrive
a.m. Tardy bell (Students not in their classroom at this time will be counted
a.m. School begins
Arrival / Dismissal / Parking / Drop – Off Area
ensure the safety of all students, please do not park or drop off your children
in the front circle area in front of the building. This is the Bus Zone.
Although we recommend that children ride the bus, should you choose to
transport your child, please adhere to the following:
Arrival: Please enter the west side parking lot and follow the arrows to the drop-off area. Students walk in the designated area to the sidewalk that leads to the building. The west parking lot is the area for all drop-off and pick-up of students. We appreciate you being mindful of the traffic flow and have your backpacks ready and your “Goodbyes” said early. Please do not block the entrance/exit area. *We
recommend that parents who are transporting kindergarten children NOT drop them
off, but please walk them to the building. Never park your car in the drop
The Drop-Off Lane is intended for “batch” drop off. Once in the clearly marked yellow striped area, children may exit the car on the right side of the vehicle. Please do not wait until you are at the front of the line. If you are in the drop off lane, children may exit the vehicle. Waiting until you are at the front creates delay, thus congesting traffic flow.
Dismissal: If you are picking up
your child at the end of the day, parents are asked to park their car in
the west parking lot in the designated parking area and wait outside near
the benches. Your child’s name will be called and they will come outside to meet you upon dismissal. Please do not go directly to your child’s classroom. Due to safety issues, we ask that parents do not leave their car running in the parking lot. Please do not park your car in the drop off lane. Because of the importance of insuring the safe dismissal of all children, teachers will not be available to discuss individual student progress or concerns at this time.
DO NOT bring your pets to the pick-up line! It is important that you are here
ON TIME to pick up your child at 3:45 p.m.
Any change in transportation
must be in a written note to the teacher! Please do not call at the last minute
to make a transportation change.
Parents should call the school office each morning when their child will be late or absent from school for any reason. (This includes V.I.P. students) Please call before 9:15 a.m. or leave a message on our answering machine after school hours. You may also email the office at: firstname.lastname@example.org
Failure to notify the school will result in an unexcused absence.
Ohio State Legislature made significant changes to Ohio’s school attendance laws through House Bill 410 that went into effect in 2017. The two areas
that Ohio Revised Code now requires schools to address are absenteeism and
truancy. Below is how Ohio Revised Code defines the two types of absenteeism and the actions that will be initiated by your child’s school.
when a student is absent with or without legitimate excuse for either of the following: for 38 hours in one school month or 65 hours in one school year. In these situations, state law requires the school to send a letter to the parents informing them of their child’s excessive absenteeism. The school may develop an absence intervention plan for the purpose of improving the student’s attendance.
when a student is absent with or without legitimate excuse for 10% of the
school year. In these situations, the school:
- will inform the parent and schedule a meeting with the parent
- may revise an absence
intervention plan if one was previously created
- will require medical
documentation in order to excuse future absences
to when a child is absent from school without a legitimate excuse for 30 consecutive school hours, or 42 hours in one school month, or 72 hours in one school year. In these situations, state law requires the school to seek input from the parent in order to develop an absence intervention plan to improve the student’s attendance. If attendance does not improve, the school will file charges with the court system.
Students are expected
to report to school on time. Students not doing so will be considered tardy
unless one of the following conditions exists.
1. Students arriving on a late school bus.
2. Students who are pre-excused for a physician’s or dentist’s appointment.
3. Students receiving emergency medical
treatment by a physician or dentist.
Northwood students arriving
after 8:55 a.m. will be considered tardy. Students arriving after 9:55
a.m. will be considered absent as a late arrival.
Tardiness interrupts your child’s instructional time. When a student arrives late to school, he/she must report to the office before entering the classroom, to get a pass. We appreciate parents coming in with their child and signing in at the clipboard in the foyer by the office.
A pass will be given to
the student to take to their teacher.
Parents are to remain
in the foyer and not go back to the classroom. Please do not go beyond the Hug
and Kiss Line.
All children are expected to be in attendance each day unless they are ill or a family emergency arises. Please remember that a written note (or an email) explaining the absence is required after a student has been absent. We realize that there will be instances when your child may be tardy, but please avoid this whenever possible. (Office Email: email@example.com)
If a parent knows in
advance that their child will be absent for any length of time (doctor/dental
appointment or funeral), they should send a note to school before the absence.
Information regarding family vacations should be discussed with the principal
and the teacher.
Please provide the school with a medical/dental excuse from your physician’s office if a medical/dental appointment is during the school hours. Any school time that is
missed due to such appointments will count towards the Excessive Absenteeism
and Chronic Absenteeism that is referenced above.
/ Early Dismissals
Special / early
dismissals should be kept to a minimum and utilized only for important and
necessary reasons. For safety reasons, parents or other adults who pick
up students early MUST use the following procedures:
1. Please send a note to the teacher regarding
an early dismissal. Please note if someone other than yourself is picking up
2. Parent reports to the office and shows ID
3. The secretary will call the child to the
4. Parent signs the child out on the clipboard
in the foyer.
5. Parent waits in the foyer for their child to
come from the classroom.
6. Parent is NOT to go directly to the child’s classroom.
Parent escorts the child out of the school.
The above procedures must be used at all times. Bus-transported students will NOT
be permitted to meet their parents outside the building at regular
of Textbooks and Library Books
are loaned to students for their use during the school year. Textbooks are to
be kept clean, handled carefully, and covered with a book cover. The library
has books and magazines for recreational reading and for classroom assignments.
Students will be assessed fines for abuse or misuse of books. Lost and damaged
books must be paid for before the end of the school year.
Cafeteria / Food Service
- $2.50 *Adult Lunch - $4.00 *Milk - $.50
Hot lunches are served
each day. The lunch menu is published monthly. For those who pack a lunch, milk
may be purchased. Applications for free or reduced price lunch are available
in the school office or can be found on the NCCS website.
In case of emergency,
lunch may be charged. We try to impress upon the children that it is their
responsibility to bring the money to school the next school day.
Students may pay for
their lunches daily, weekly or monthly. There is an online lunch payment
program available via PaySchools Central. This can be found on our Food Service
website: www.northcantonschools.org/FoodService.aspx. Look in the featured
Information box and click on School Lunch Account that will take you to http://payschoolscentral.com
. If you send money to school, please put it in an envelope with your child’s name, the teacher’s name and a notation of “Lunch Money”.
Breakfast is also available each morning for $1.50, served from 8:40 – 9:00 a.m. (Reduced: 30?)
prices are subject to change before the start of school, but will remain
consistent throughout the year)
Etiquette - Students
are expected to speak in quiet voices so all in the lunchroom may enjoy lunch.
It is important that each child knows he/she is responsible for cleaning up
his/her own eating area. Keep in mind that your child has about 20 minutes to
eat his/her lunch, so please pack accordingly. Students will be given extra
time to eat, if needed.
Lunch at School (Parents)
Parents are welcome to
join their child for lunch on special occasions. (Birthday, VIP Week,
etc.) Visitors may pack a lunch or purchase a cafeteria meal. Please let the
school know in advance if you are buying a cafeteria lunch. Due to our large
enrollment, limited space in the cafeteria, and an effort to promote and foster
independence for the children, we do not encourage daily visits to the
Parents are NOT
PERMITTED to bring in or drop off outside restaurant food or fast food to
our cafeteria for student lunches. (This includes food from Subway, Jimmy Johns, Pizza, Wendy’s, etc.)
You must have your driver’s license or state issued ID in order to enter the building.
Upon arrival, please check in by the school office in the corridor. You will scan your driver’s license or state issued ID, using the School Safe ID system, and put on
a visitor photo sticker.
Please remain in the front hallway until your child comes to the cafeteria.
In accordance with our
school security procedures, parents are to refrain from going to the
classroom or playground before or after lunch.
of Address, Email, and/or Telephone Number
is important that we have the correct address, email, and telephone numbers for
each student. If you plan to move or change your home, cell, or work telephone
number, please notify the school office immediately. In addition, ALL changes
must be made by the parent/guardian on the online NCCS FinalForms.
1. If a court order exists concerning the legal
custody of a child, the school office must be made aware of who has access to
the child during the school day. We want to be sure that we release children
only to the authorized adult.
The custodial parent MUST provide the school with copies of the original
custody agreement as well as any changes in the custody agreement that may
are requested to label coats, sweaters, hats, lunch boxes, glasses, etc. to
help ensure return of lost items. Unidentified items which have been found are
kept in an orange box in the front hallway. Students should check the lost and
found when they have lost a particular item. Parents are also encouraged to
check for lost articles when they are in the building. Any unclaimed items will
be donated to a charitable organization at the end of each nine-week period.
Students may bring
birthday invitations to the class to hand out. The rule being, every student in
the class or every student of the same gender receives the invitation. Boys or
girls may not be left out. Due to confidentiality, the school is not able give
out addresses, phone numbers, or emails.
Communication - Periodic building newsletters will be sent home. Connecting to our “Schoology” password protected web portal will be an important communication tool. You can access the teacher and building pages to learn more about classroom activities. It is important that you check the “Take Home Folder” in your child’s book bag each day for important papers. Most teachers communicate classroom news via email or with the take home folder.
When an accident or
sudden illness occurs at school, necessary first aid will be administered. If, in
the judgment of the principal and/or school nurse, conditions warrant your
immediate attention, you will be notified. If you cannot be reached, we will
use the emergency form to contact the person you have designated.
should be reported to the school office when they occur. A child should remain
home from school until all symptoms of the disease disappear or a written
release from the doctor is submitted.
All students must have
up-to-date immunization records on file in the school office.
Please see the attached
Health Guidelines for School Attendance.
In accordance with the
Board of Education policy, medication may be administered to students only
after written authorization from the parent has been received in the school
office. The Prescription Medication Administered at School form must be
completed by the parent and the physician and returned to the school
before any medications can be received by students while at school. All
medication must be brought to school by the parent in the container dispensed
by the pharmacy. Appropriate forms are available in the school office.
If students are to take
nonprescription drugs, a Non-Prescription Medication Administered at School form
must be completed by the parent and filed in the school office. Students
will not be permitted to take medications until proper authorization forms are
on file. Medication must be given in its original container.
All school medical forms can be found on our website: www.northcantonschools.org
Play / Recess
Recess is an integral part of the daily schedule. Students will be going outside unless extreme cold, rainy, or icy conditions exist on the playground. It is important to dress your child for the weather. This may require that your child wear boots, hat, gloves, and a suitable coat. Students will be outside for up to 20 minutes at a time. From time to time, your child’s teacher may schedule “brain breaks” for the class and this could involve going outside for an educational activity. In
the event of inclement weather, outside recess will be shortened or held
indoors. Students will be supervised in their classrooms by monitors.
A physician’s note is required for your child to stay indoors for recess. Requests for an extended length of time must be verified by a doctor’s statement.
inclement weather, recess will be held indoors. Recess will be held indoors
when the outside temperature drops to approximately 20 degrees, including wind
In the event of
severely inclement weather or mechanical breakdown, school may be closed or the
starting time delayed. Announcements will be made over radio stations WHBC-1480
AM, 94.1 FM, and WAKR-1590 AM. You can also check the NCCS website or Channel
In case of snowy
weather, the 2-hour delay will not affect our schedule at Northwood School.
We will begin our day at 8:55 a.m. as usual and busing will remain the same!
Physical Education is
one of the regular subjects taught in the elementary school. Students are
required to have gym shoes to participate. If possible, the gym shoes should be
worn only for physical education classes. Shoes do not need to be new, but they
do need to be clean.
If a child is unable to
participate in the regular physical education class, a note from the parent is
required. For extended periods of time, a note from the physician should be
obtained and sent to the teacher.
believe a school-wide program of positive reinforcement inspires students to
achieve their very best academically and as a good citizen. Awards are
presented, daily, weekly, monthly, and at the end of each 9-week period.
1. Bucket Filler Award
2. Weekly V.I.P.
3. S.W.A.T – Students Working All Together
Students shall follow basic safety rules at all times.
Students are encouraged
to think and to make choices about their behavior. As students grow in
accepting responsibility for their actions, they will also grow as good
Students are encouraged
to be kind and courteous to each other at all times. Behaviors considered to be
unacceptable include: fighting, teasing, name-calling, bullying, and use of
foul language and gestures.
Should you be visiting the school, for any reason, please check in by the office in the corridor. Scan your driver’s license or state issued ID, using the School
Safe ID system, and put on a visitor photo sticker. You must have your driver’s license or state issued ID in order to enter the building. We
appreciate you NOT going back to the classrooms directly. Please note, all visits to the classroom must be pre-arranged with your child’s teacher first.
1. All doors at Northwood will be locked during
the school day. To enter the building, you will press a button inside the front
doors and identify yourself to enter. (The button is located between the inside
2. Please have your driver’s license or state issued ID to enter the school. If you are a volunteer, visiting, or at the school for a meeting, you will scan your license or state issued ID, using the School
Safe ID System, and will receive a photo sticker to wear before entering
All volunteers and visitors must wear a visitor/volunteer photo sticker. Your
cooperation and support will help us insure a safer school for students and
Tracking Devices, Smartwatches & Cell phones:
Tracking devices that look like watches as well as Apple watches
are becoming popular. There are several on the market. Some of these
smartwatches allow parents to call the watch without the child and those around
him knowing. Due to privacy issues of other children sharing the classroom and
the safety procedures we have in place, we discourage the use of these devices
at school. Communication devices are not permitted on the student during the
school day. Children will be asked to leave these devices in their backpacks
during the school day if they wear them. If a parent needs to communicate with
a student during the school day, please contact the office. Cell phones will
also stay in the backpacks and turned off during the school day if they are
brought to school.
is important that students understand and follow these rules:
“The Northwood Way!”
1. Do what is right!
2. Do your best!
3. Treat others the way you want to be treated!
? General Rules:
1. “Give Me Five”/” May I have your attention please.” – Upon hearing this phrase, the “Give Me Five” expectation should be followed: 1. Mouth is closed. 2. Eyes should be looking.
Ears should be listening. 4. Body is still. 5. Brain is focused and paying
2. Follow directions the first time they are
3. Keep you hands, feet, and objects to
4. Gum is not permitted.
5. CD’s, radios, electronic games, iPods, or trading cards are not to be brought to school.
Pets are not to be brought to school.
will establish their classroom rules. Parents will have the rules and class
procedures explained at Parent Night. Please discuss them with your child
1. Students are not permitted on the playground
without an adult supervisor.
2. Use all equipment safely and properly.
3. Return all equipment to the storage basket.
4. Toys are not to be brought from home.
Stop playing and line up when the whistle blows
1. Quiet Conversation is permitted. Yelling and
screaming are not permitted.
2. Everyone cleans his/her own place and
disposes of trash.
3. No sharing or trading food.
4. Do not leave the cafeteria until you are
5. Students are to remain in their seats.
Students should raise their hand if they need some assistance.
Please contact your child’s classroom teacher to volunteer in the classroom. We love having volunteers in the library & cafeteria. Please watch for the P.T.O. volunteer form or contact the office.
PTO is run entirely by volunteers. We encourage all families to join our PTO.
We at Northwood believe that our PTO is a viable and contributing group to the
well-being and success of our school.
/ Withdrawal of Students
If you are moving to a new home within NCCS limits, please provide your new “proof of residency” to the office. (2 utility bills and a lease or proof of ownership)
When you are planning
to move out of the NCCS district, it is essential that the school be notified
as soon as possible. A Student Withdrawal Form and a Records Release
Form (from their new school) must be completed by the parent before your child’s records can be transferred to another school. Adequate notice is also needed so that the teacher can prepare reports which are sent with your children when they leave our school.
will the school contact if there is an emergency involving my child and I
cannot be reached? We
will always contact parents first in the event of illness or an emergency. A
space is provided on the FinalForms System ONLINE EMERGENCY MEDICAL FORM to
list emergency numbers of people whom the office should contact in case of
illness or other emergencies if the parent cannot be contacted. It is
extremely important that parents inform the school of changes in
emergency contacts and phone numbers on the emergency medical forms. In
addition, parents need to go to the online FinalForms System and make
updates if phone numbers, addresses, or medications have been changed.
Am I responsible for paying charges and
child will bring home information about his/her school fees. Failure to pay
workbook fees, library fines or lunch charges will result in report cards being
withheld, beginning in January, until you have paid all outstanding fees and
fines. Contact the principal to set up a payment plan if needed. Online payment
options are available for lunch accounts and the school workbook fees.
my child receive a report card? Report cards are issued every nine weeks (four times per year). Your child’s report card is to be signed and returned to school after the first three grading periods. It will be mailed home after the last grading period.
students ride a bicycle to school? It is strongly suggested that students in
grades K-2 do not ride bikes to school by themselves. Bikes can be left in the
bike racks. It is a good idea to lock them during the school day.
the school need to know if my child is involved in a custody case? It is the
responsibility of the parent or guardian who maintains legal custody to see that
custody orders are on file in the school office. We want to be sure that we
release children only to authorized adults. Please report all changes in
custody to the school office.
my child celebrate his/her birthday at school? Yes, but please avoid bringing in high fat or sugary treats. Healthy treats are recommended. Check with your child’s teacher about other students’ possible food allergies. We also celebrate ½ birthdays for those students with summer birthdays.
there a snack each day? Most teachers schedule time for a morning snack. Please
send healthy food for your child to eat.
if my child has allergies? Identify the allergy on the child’s medical form and talk to your child’s teacher about specific allergies so the classroom activities can be planned accordingly.
my child need any of his/her toys at school? Please do not send any toys or
electronic games to school unless it is on sharing day to show to the class.
Toys should not be brought from home and taken out on the playground.
How can I communicate with my child’s teacher? You may either e-mail or send a note to
the teacher, or you may call the office and leave a message. The teacher will
return your call or e-mail as soon as possible.
should I do if my child is not going to his/her before or after school care
program? Send a note to your child’s teacher about the change. It is your responsibility to notify the after school care provider (Y Care, Faith Friends, Babysitter, etc.).
I send money, permission slips and other important information to school in
envelopes? Label all items sent to school in an envelope with your child’s name, teacher’s name, and what is in the envelope.
Please contact the school office with additional